Privacy Policy
This privacy policy is a public declaration of how Veredus Executive Limited (“Veredus”) applies the data protection principles at the heart of the UK General Data Protection Regulation (“UK GDPR”). This privacy policy sets out your rights, and the basis by which we collect, use and disclose the personal data on you. Veredus is committed to complying with the principles relating to the processing of personal data under UK GDPR and will always aim to be transparent about how we process personal data.
We take care to protect the privacy of our candidates and clients. Set out below is an explanation of how we process this information.
Who is collecting information about me?
Veredus Executive Limited is a private limited company registered in England (company number 15790602) with registered address at Golden Cross House, 8 Duncannon Street, London, Greater London, WC2N 4JF.
Operational and Postal address – Aviation House, 125 Kingsway, London WC2B 6NH.
Veredus is a wholly owned subsidiary (indirectly held) of Inspirit Pine Topco Limited. Inspirit Pine Topco Limited, along with its subsidiaries, is known as the Aquest Group.
Point of Contact:
Data Protection Officer: Golden Cross House, 8 Duncannon Street, London, WC2N 4JF, United Kingdom. Email: privacy@aquest.uk.com
What information are you collecting about me and why?
The information which we collect and store during normal use of the site is used to monitor and analyse how parts of the site are used. Such use does not result in any personally identifiable data being collected or stored.
You have the option on certain pages within this site to explicitly submit personal information to Veredus in order that we might send you further information or alerts. These pages will provide explanation as to how this information is to be used if it is not already covered in the sites’ privacy policy.
Work seeking services:
The information that Veredus will collect will be personal information such as name, contact details, work history, employer feedback, education, skills, training, and other onboarding compliance requirements. We may use this information to provide work-seeking services, to assess your suitability to work as well as administrative and management purposes in connection with providing work seeking services. Some of our websites and applications enable you to directly submit CV’s and apply for specific roles and to join our candidate talent pool.
In addition to information provided by you directly in a written format and via telephone conversations, we may gather information from third party sources such as LinkedIn, Google and other search engines, Company websites, press and periodicals and other publicly available sources.
Your personal information may also be used in anonymised form, and aggregated in order to put together industry, marketing and employment trend analysis, reports and statistics. Used in this manner, it will not be possible to identify you as a data subject.
Client services:
The information that Veredus will collect will be personal information such as name, contact details and job title. We may use this information to provide recruitment services to you.
Marketing and communications:
The information Veredus will collect includes details of your visits to our website, the pages you view and resources you access or download. Please see our sections on Google Analytics and Cookies below for more information.
We also collect the information that you choose to provide by filling in a form on our website, including subscribing to newsletters and alerts, registering for events, or requesting content, such as a white paper.
This information may be used to:
- Send you the content requested;
- Inform our marketing strategy;
- Enhance our thought leadership content;
- Send you surveys or research questionnaires;
- Send you related information that we believe will be of interest to
All data will be processed in accordance with the UK GDPR.
What if I choose not to give you my personal information?
We will only collect and process information related to you based on your informed consent and in our legitimate interest. Should at any point you decide to withdraw your consent (where we’re relying on this consent as the legal basis for processing your personal data) or you object to us processing your personal data, please contact your local Veredus contact or email privacy@aquest.uk.com. In circumstances where we’re relying on our legitimate interest
for processing your personal data and you object to such processing, we must act on your objection by ceasing the activity in question unless we can show that we have legitimate grounds for processing your personal data which overrides your interests, or we’re processing your personal data for the establishment, exercise or defence of a legal claim. This assessment will not apply in circumstances where we’re processing your data for direct marketing purposes where we will immediately cease processing upon request.
Who might you share my information with?
We may share information collected for work seeking services with our clients, but only as strictly required in the work seeking process, for example the review and shortlist of candidate profiles. As part of our work seeking services your personal data may be stored electronically; passed to our clients for processing; checked with third parties or to other companies within the Aquest Group.
Veredus may share your data with authorised third parties and associates as applicable to the service being provided. These third parties include our employment background screening partners, associates, insurance partner and IT service providers and Contingent Workforce Administration Service partner Workwell and their administrative partner Interactive Manpower Solutions Private Limited (IMS).
Other than this, your information collected will not be shared outside Veredus, unless required for legal or regulatory purposes. If we seek to change this, we will seek explicit consent at that stage. We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.
Where might you transfer my information outside the UK
Most of our systems that would store your information are based in the UK or the European Economic Area. Only where we would onboard you as a Contingent Worker we utilise the services of UK based Workwell and their partner IMS who is based in India.
If we need to transfer your personal data to countries outside the European Economic Area, we will ensure that such transfers are compliant with the UK GDPR. Appropriate measures will be put in place to keep your personal data secure.
How long do you keep hold of my information?
Veredus has a Data Retention Policy which applies to various functional activities, including HR. The aforementioned policy mandates how long records, including personal data, must be retained. Retention periods are determined by legislation and business requirements. When providing work seeking services or client services we will hold your data for 2 years after last contact unless a legal or regulatory obligation requires that we hold this data for a superseding period of time.
All information will be kept securely on our systems and all personal data will be held in accordance with the Veredus’ Data Retention policy.
Will you process my information for purposes I may not be aware of? Your information will only be processed as described in this policy.
What rights do I have?
The right to be informed
Veredus provides fair processing of information by way of this privacy policy. The right of access
You have the right to obtain confirmation whether or not we are processing your data and a right to obtain a copy of the data that we hold. This is known as a Subject Access Request. Please contact us at info@veredus.co.uk to make a request.
The right to rectification
If any information held is inaccurate or incomplete, you have the right to have that information corrected or deleted, if other parties have been passed the information (such as HMRC) we will, where possible, inform them of the rectification undertaken. Please contact your local Veredus contact to make this request.
The right to erasure (also known as the “right to be forgotten”)
You have the right for your information to be deleted. We will oblige as long as there are no reasons for us to keep the information. For example, where we have to keep certain pieces of information for minimum periods in line with legislation.
The right to restrict or object to processing
You have the right to block or restrict processing, this won’t affect the processing done so far but will stop further processing. For example, if you apply for a role, we may be required to keep information on file for a certain period. We can however remove you from our active candidate talent pools if you wish not to be contacted about further opportunities.
The right to data portability
You have the right for your information to be provided in a machine readable format to enable easy transfer between processors. This right is available to personal data provided by you.
The right not to be subject to automated decision making
Where we use automated decision making we will inform you how and when this will happen. As applicable where the decision is fully automated we will obtain your consent.
The right to withdraw consent
Where we process information based on your consent, you have the right to withdraw consent at any time. Please note where you withdraw your consent this will not affect the lawfulness of processing based on consent before its withdrawal nor further processing of the same data under other legal basis such as contract or compliance with a Veredus legal obligation.
The right to complain
If you have any concerns or complaints regarding the processing of your personal data, or our compliance with the UK GDPR and Data Protection Act 2018, you should contact Veredus’ Data Protection Officer at privacy@aquest.uk.com.
If you are unhappy with our response, you have the right to complain to the Supervisory Authority, the details of which are below:
Supervisory Authority: Information Commissioner’s Office (ICO) Website: https://ico.org.uk/concerns/
Email: casework@ico.org.uk Telephone: 03031231113
Google Analytics
We use Google Analytics to collect information about visitor behaviour on our website. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on.
This Analytics data is collected via a JavaScript tag in the pages of our site and is not tied to personally identifiable information. We therefore do not collect or store your personal information (eg, your name or address) so this information cannot be used to identify who you are.
We have also implemented Google Analytics Demographics and Interest Reporting. This is used to gain an insight into the age, gender and interests of our users to help us make decisions on how to improve the website in the future. Users can opt out of this reporting by visiting Google Ads Settings.
You can find out more about Google’s position on privacy as regards its analytics service at Google support
Visitors may choose to opt-out of Google Analytics tracking with the Google Analytics opt- out browser add-on. You may also disable tracking cookies by clicking the privacy settings link in the bottom right of the any website page.
Read about how we use Cookies on our website.
Changes to our privacy policy
We regularly review our privacy policy and place any updates on this webpage. We may contact you by email or post to update you with any significant changes to the policy.